Beyond DLP: Full-Cycle Outbound Control with Live Risk Maps
In daily office work, from the regular transmission of business reports to the distribution of core technical materials, employees use a wide variety of file transmission channels. However, faced with massive document external transmission behaviors, enterprises often struggle to track the timing, channels, and specific operators of confidential document distribution. This leads to the continuous emergence of leakage risks, and once a confidential leakage incident occurs, it is difficult to trace the source.
The diversification of document transmission methods means that more channels need to be controlled, which will inevitably increase workload significantly. A direct ban on their use obviously contradicts the efficiency requirements of modern office work. To address this challenge, AnySecura provides a detailed solution to help enterprises control document external transmission behaviors, while using data dashboards to analyze and audit external transmission, and promptly manage high-risk behaviors.
1. Document Encryption + Sensitive Content Recognition: Building a Solid Line of Defense for Confidential Security
External transmission channels on terminals are constantly innovating, with new applications emerging one after another, making it difficult to prevent leaks. To protect confidential information quickly and effectively, encrypting confidential documents is undoubtedly the best choice. Encrypted documents, no matter how or through which channels they flow out of the enterprise, cannot be opened in an unauthorized environment.
Currently, the AnySecura document encryption system is helping numerous enterprises safeguard confidential documents. Combined with sensitive content recognition technology, when employees send documents containing sensitive information externally, the system can automatically encrypt the documents before transmission. Relevant operations are recorded in sensitive information logs, providing strong support for subsequent auditing.
AnySecura's sensitive content recognition function can also effectively block documents with sensitive information from being transmitted externally via USB drives, network disks, instant messaging (IM) tools, emails, network uploads, etc., and back up the transmitted documents. For non-sensitive documents, normal circulation is allowed to ensure employees' daily work is not affected.
2. Comprehensive Control of External Transmission Channels and Recording of External Transmission Behaviors
AnySecura controls the external transmission of documents, images, and screenshots through mainstream instant messaging tools; it also effectively monitors document uploads via conference client programs, cloud note applications, etc. In addition, it can restrict email sending to specific mailboxes and prohibit sending emails with attachments.
For public cloud platforms and web uploads, it can restrict uploads via cloud disks and web pages. By encrypting confidential documents in advance, even if they are uploaded to external platforms, they remain encrypted. Even if downloaded to terminals, they are always protected by encryption. It also controls file transmission through cross-screen interconnection via mobile smart devices and assistant tools, blocking leakage channels from multiple dimensions.
AnySecura records document external transmission behaviors via chat tools, network disks, emails, web uploads, cross-screen transmission, etc. Administrators can audit and check document external transmission behaviors of each terminal at any time to detect leakage risks promptly.
3. Document Watermarks: Quickly Tracing Circulation Trajectories
AnySecura supports adding explicit or implicit watermarks to documents, which remain with the documents throughout their circulation. In addition, when users transmit documents externally, it can embed circulation information to record the document's flow across computer nodes. If a document is leaked, enterprises can use the watermarks or circulation information to easily query details such as personnel involved, operations, and timestamps at each circulation stage, enabling quick and accurate tracing.
4. Data Dashboard: Intuitive Auditing of Document External Transmission
AnySecura fully records the document transmission process. Combined with the data dashboard function, it can directly analyze and statistics massive log records, and intuitively display various statistical results in the form of charts. Administrators can quickly view various statistical results without complex statistical analysis.
External Transmission File Statistics: Without additional analysis, administrators can directly view the total number and size of externally transmitted files, as well as the total number of risk events and risk personnel.
Risk Event Trends: Intuitively display the trends of high-risk, medium-risk, and low-risk events within a specific period, helping administrators focus on potential risks.
Real-time Risk Alerts: Immediately notify administrators when users trigger high, medium, or low-risk events, ensuring timely risk handling.
Channel vs. External Transmission Volume Ratio: Separately count the number and size of document external transmissions through different channels (such as IM tools, browsers, SVN, explorer.exe, etc.), allowing administrators to fully grasp external transmission status across channels.
Top Applications for External Transmission: Use bar charts to display the top 5 applications with the most external file transmissions, enabling administrators to quickly identify which applications are most frequently used for external transmission.
Classification Distribution of Externally Transmitted Files: Use pie charts to directly show the number, size, and proportion of different file types (such as office files, code, images, 2D drawings, compressed files, etc.), giving administrators a clear overview of document type distribution.
For more precise auditing, AnySecura can be combined with screen monitoring. When users send files or screenshots, the system automatically captures the screen at that moment, storing leakage behaviors as visual evidence for future investigations. Through the combination of external transmission control and audit tracing in the Data Loss Prevention (DLP) solution, document external transmission behaviors can be more comprehensively standardized, ensuring documents remain safe and controllable during internal and external circulation.
