Protect Corporate Secrets: AnySecura Powerful Document Security Exchange Platform
The frequent and diversified channels of document exchange inside and outside enterprises have sharply increased the risk of document leakage. These documents may contain technical secrets, customer data, financial information, and other sensitive content. Unencrypted documents sent through insecure transmission channels, as well as partners who may intentionally or unintentionally share documents with unauthorized personnel, all greatly increase the risk of confidential leaks.
Management Challenges in Internal and External Document Exchange:
- Users in isolated internal networks urgently need a convenient tool to securely send documents or drawings to external partners.
- Lack of necessary protection for externally transmitted documents leads to high third-party leakage risks.
- Lack of consistent document circulation audit logs reduces the ability to trace leakage incidents.
Some enterprises divide internal networks into multiple independent zones, restricting access between different departments or systems to reduce data leakage risks. This inevitably affects the convenience of document exchange. Therefore, a convenient and controllable tool is needed to securely send documents externally.
After sending confidential documents such as contracts or drawings to external partners, how to protect the secrets from secondary leaks and prevent unauthorized personnel from viewing them? After cooperation ends, can the externally sent documents be promptly deleted to prevent continued use by others? These remain current challenges.
Enterprises send a large number of documents externally every day. What documents did employees send out? Were they sensitive files? Without relevant log records, it is difficult to trace the document circulation process, and intentional or accidental leaks are hard to detect. To better reduce leakage risks caused by document outbound, consistent audit logs are needed to enhance the traceability of leakage incidents.
Information Protection Solution for Internal and External Document Exchange:
The AnySecura Document Security Exchange System offers an information protection solution for internal and external document exchanges. It allows externally sent files to be shared via secure links that require password access through a browser. Recipient permissions can be set, and the entire process is logged for auditing.
System Deployment
The AnySecura Document Security Exchange System is deployed at the exit of isolated networks. All outbound documents are managed uniformly through this system to prevent leakage risks.
File Sharing
Confidential documents sent via USB drives, cloud drives, emails, or instant messaging are difficult to secure. The AnySecura system helps share required outbound documents as links with controlled permissions, including preview-only, download permissions, download count limits, and link expiration.
Approval Process
The AnySecura approval mechanism is robust, supporting the native platform as well as integration with DingTalk, WeCom, and other platforms. Enterprises can choose the most convenient approval method based on their management needs.
Outbound Forms
AnySecura supports delivering documents to third-party partners in plaintext, ciphertext, or as external files. Users can choose different outbound document forms according to management requirements.
File Control
Enterprises can specify access permissions for outbound documents, restricting copying, screenshots, printing, number of opens, validity period, and automatic destruction to prevent secondary leakage.
Sharing Logs
The AnySecura system records file sharing logs, including initiator, application time, file name, recipient, and process status, maintaining a complete traceability evidence chain for future auditing.
Currently, the AnySecura Document Security Exchange System effectively meets the needs of internal and external document exchange. It can be flexibly extended to other endpoint application scenarios, achieving unified management through a single client and console. This saves endpoint resources, reduces conflict risks, and greatly improves management efficiency.
