Who Touched Your Docs? AnySecura’s AI Sentinel Tracks Every Move
Enterprise data and materials are stored in the form of electronic documents, which need to circulate and be used within departments or across departments. However, in this process, it is impossible to know who has accessed, deleted, or modified the documents. In addition, documents transmitted through various channels such as networks, mobile devices, and remote tools are prone to leakage due to lack of supervision.
A large number of documents are frequently used and circulated. Without transparency and the ability to identify risks, it is difficult to detect leakage behaviors. In AnySecura's information leakage prevention solution, auditing document dynamics is a crucial link. Recording document logs and combining audit tools such as data early warning analysis platforms can intuitively display document dynamics and high-risk warning signals of each terminal, enabling administrators to quickly grasp the circulation of various documents in internal network terminals.
Recording Operational Behaviors Throughout the Document Lifecycle
Enterprise confidential documents are scattered in various locations and involve numerous operations. It is necessary to centrally manage all documents and control the entire process of document use and dissemination.
AnySecura can help record in detail all operations throughout the document lifecycle, such as access, modification, and deletion. It can also thoroughly record behaviors that may trigger leakage risks, such as copying important documents to USB drives or network disks, transmitting files through external devices in ADB mode, or transferring documents via remote tools, providing a complete evidence chain for subsequent audits.
Synchronously Backing Up Documents Before Copying, Tampering, or Deletion
Important documents being intentionally or unintentionally tampered with or deleted can cause varying degrees of damage to the documents. AnySecura supports backing up documents before they are copied, tampered with, or deleted, which not only prevents sensitive documents from being damaged but also retains evidence. For example, policies can be set in advance: the system automatically backs up documents when employees delete them, or sets backup policies for behaviors such as transmitting documents via instant messaging tools or copying documents to mobile storage devices, to facilitate more comprehensive auditing of sensitive behaviors.
AnySecura Data Analysis and Early Warning: Analyzing Behaviors and Warning Risks
While helping to record various operation logs of documents in detail, AnySecura also provides powerful audit and analysis tools to help quickly analyze document operation behaviors. AnySecura data analysis and early warning is a big data intelligent analysis platform focusing on risk detection" and "user behavior analysis". It perceives various security risks of documents by collecting and conducting in-depth analysis of massive logs.
Analyzing and warning document external transmission behaviors
Administrators can define early warning rules based on "external transmission channels", "file types", "file quantity", and "file size". User behaviors that trigger warnings are presented in the warning center in the form of charts, making it clear and intuitive.
For example, it can model behaviors such as copying documents to mobile storage devices or uploading them to the network, and present detailed data such as the number of externally transmitted documents, the size of transmitted files, the number of risk events, and information about high-risk personnel in a graphical way. This enables multi-dimensional analysis of document external transmission and effective monitoring of information flow.
Tracing document circulation trajectories
AnySecura data analysis and early warning platform can help quickly clarify the circulation trajectory of documents. It can sequence operational behaviors such as file creation, download, renaming, copying, moving, modification of extensions, decompression, decryption, external upload, and deletion in chronological order to form a document derivation map. The document circulation trajectory can be quickly queried and generated through the document name.
Monitoring non-compliant operations
The data analysis and early warning platform can summarize the situation of employees' computer document copying, USB drive external copying, external copying via designated software, deletion via designated software, pop-up reminders for sensitive information, etc., within a specified time period, forming a monitoring and statistics overview table.
Statistical analysis of document retention
It can quickly count the retention of documents with different classification levels and information categories on terminals. For example, for sensitive information documents on employees' terminal computers, it can timely understand the quantity and storage status of confidential documents on employees' computers.
Recording and auditing various operations and external transmission behaviors of documents can not only enhance the ability of documents to resist various leakage risks but also enable immediate response and disposal measures when information leakage incidents occur. In addition to improving incident response capabilities, log auditing can also help enterprises verify the effectiveness and completeness of current security policies, and adjust security management measures according to the current situation and needs to avoid management omissions.
