From Chaos to Control: AnySecura Automated Labeling Secures Sensitive Data
In the digital era, the explosive growth and frequent circulation of data and documents have caused information leakage risks to rise sharply. Traditional data protection models often suffer from being either overly strict or too loose, and are struggling to cope with ever-changing threats. Classifying documents according to their importance and applying targeted protection measures is undoubtedly the best solution. However, efficiently and accurately classifying massive volumes of documents becomes the primary challenge.
Document classification and grading go beyond simply separating by time, department, employee, headquarters, or branch offices. It also requires considering document types (such as contracts, financial reports, R&D documents, design drawings, or documents containing special confidential information) and determining their importance levels (General, Important, Highly Important, etc.). This is a huge task that must also cover newly created or modified documents in real time.
To help enterprises implement differentiated management for various documents and strengthen data leakage prevention, AnySecura offers a document labeling solution that can automatically classify and grade documents. Enterprises can directly apply control measures based on the label and classification level, resulting in more targeted management, significantly improved efficiency, and ensuring that important information is never overlooked.
Classified & Graded Document Management for Precise Confidentiality Protection
The AnySecura Document Labeling Module applies labels to documents to achieve classification and grading. Administrators can set classification rules in advance according to enterprise Data Loss Prevention (DLP) requirements. The system automatically applies labels and classification levels based on document characteristics, and links with the endpoint control module to protect storage and usage of documents with different labels and levels.
Massive Document Auto-Classification & Grading
- Classify by content: Technical documents, company regulations, sales contracts, financial reports, R&D files, design drawings, etc.
- Classify by department: HR, technical, R&D, finance, or subsidiaries, branches, business units, regions, etc.
- Classify by sensitive keywords: Using AnySecura Sensitive Content Recognition, pre-set sensitive keywords and define labels & classification. Newly created or modified local documents containing such keywords will automatically be labeled and graded.
Classification levels can be assigned automatically or manually, such as Public, Internal, Secret, Confidential, or Top Secret. Certain users can be granted rights to view or adjust classification levels, enabling flexible management.
Document Label + Endpoint Control = Precise Confidentiality Protection
When deploying data leakage prevention measures, AnySecura can combine document labels with endpoint security management to apply different controls to different labels, such as:
- Real-time labeling: Add labels/classifications based on document content to improve management efficiency.
- Outbound control: Apply audit, backup, alert, warning, screen recording, or blocking for documents with labels/classifications when shared via cloud drives, USB, email, IM, or uploads.
- At-rest encryption: Encrypt documents with certain labels/classifications before they can be shared externally, ensuring approval processes and recording their origin.
- Watermark deterrence: Automatically add classification watermarks or custom text in headers to remind users of document sensitivity.
- Audit logs: Keep detailed operation logs for labeled/classified documents, enabling full traceability of document circulation.
Through precise classification, control measures can match the document’s importance: No control for ordinary files, simple alerts for general files, and full monitoring, logging, and backup for confidential ones. This approach saves management resources while maintaining complete visibility, effectively preventing leaks.
Solution Advantages
- Higher management efficiency: High automatic labeling coverage greatly reduces manual work.
- More precise risk prevention: Immediate interception of sensitive document transmission significantly lowers internal leak risks.
- Better scalability: Seamless integration with endpoint security solutions to improve precision and build an intelligent security ecosystem.
In today’s intense data security battlefield, AnySecura Document Labeling quickly organizes office documents and images, identifies the distribution of confidential files, and—through precise label and classification-based controls—builds a protection system that aligns with enterprise security standards and legal regulations, creating a solid defense for corporate data assets.
