13.2 Software Version Management
If an organization has purchased software with a limited number of installations, Software Version Management helps manage the licensing and installation status of these applications.
13.2.1 Software Category Management
Select Software License Management → Software Category Management to open the Software Category Management window.
- Left pane: Displays all software categories.
- Right pane: Displays the list of software within the selected category.
Software categories collect information about the software itself as well as the operating system. Administrators classify software based on the organization's purchases, creating one category per software title.
Operations for managing software categories include:
| Operation |
Description |
| Create Category |
In the root directory of application categories, select Action → New or Right-click → New to add a new category and enter its name. |
| Move Application |
After creating a category, move relevant applications to it. Right-click the application and select Move To the target category, or drag it with the mouse. Multiple applications can be selected simultaneously using Ctrl or Shift. |
| Search |
Select File → Find to locate a specific application and its category. The search function can also be used for quick categorization. For example, to move all QQ programs to the QQ category, search for "qq," then drag all the search results to the QQ category. This greatly simplifies category management for administrators. |
13.2.2 Software License Procurement
Select Software License Management → License Procurement to view all software purchased by the organization. You can also filter and query specific software information as needed.
Adding New Software Procurement Information
Whenever the organization purchases a new software title, a corresponding procurement record can be added in License Procurement.
Click the New icon "
" in the upper-right corner and fill in the software procurement information. The fields include:
| Field |
Description |
| Purchase Date |
Date the software was purchased. |
| Software Category |
Select an already defined software category. (Required) |
| Name |
Custom description for this purchase. (Required) |
| Quantity |
Number of licenses purchased, indicating how many computers the software can be installed on. (Required) |
| Expiration Date |
Validity period of the software license. |
| Status |
Current status of the software, e.g., Active or Inactive. |
| Version |
Software version number. |
| Manufacturer |
Software manufacturer. |
| Contract Number |
Contract number associated with the purchase. |
| Contract Amount |
Amount of the purchase contract. |
| Contact Person |
Person responsible for the purchase. |
| Contact Information |
Contact details of the responsible person. |
| Serial Number |
Software serial number. |
| Remarks |
Any additional notes or information. |
13.2.3 Software Category Query
Select Software License Management → Software Category Query to view all software installed on client machines. You can also filter and query specific software information as needed.
Using the right-click menu, administrators can set the license status of each software on a client machine, such as Licensed, Unlicensed, Trial, or Free.
For example, if the organization purchased 10 licenses of Office and installed one on a client machine, locate the Office software on that client and mark it as Licensed.
13.2.4 Software Category Statistics
Select Software License Management → Software Category Statistics to generate statistics on the license status of a specific software category within the organization.
For example:
- Count the total number of Office installations across the organization.
- Count the number of Office installations marked as Licensed or Unlicensed.
13.2.5 Software License Statistics
Select Software License Management → Software License Statistics to generate statistics on the license usage of purchased software within the organization.
For example, you can view the total number of Office licenses purchased, the number of licenses already assigned, the number of licenses still available, the number of unlicensed installations, and the number of trial installations.
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