13.1 Asset Management

The Asset Management feature collects both hardware and software asset information from all client machines. This allows administrators to easily maintain and review the organization's IT assets, while offering multiple query options for efficient asset statistics and analysis.

From the menu, select Asset Management → Asset Management to open the main window.

The Asset Management window consists of the following sections:

• Title Bar
• Menu Bar
• Toolbar
• Task Navigation Pane
• Data Display Area
• Status Bar

13.1.1 Asset Categories and Attribute Description

Asset Categories

The asset categories include:

Asset Attributes

Each asset may have multiple attributes to describe it. For example:

• Memory may have attributes such as name, slot, capacity, maximum capacity, and type (e.g., DDR, SDRAM).
• Hard drives may have attributes such as name, serial number, and capacity.

Attributes are divided into category attributes and instance attributes:

• Computer assets only have category attributes (since there is always only one computer per client).
• Hardware and software assets have both category and instance attributes.
• Custom assets only have instance attributes (as they are user-defined).

13.1.2 Asset Category Management

The Asset Category Management feature lists all asset categories along with their respective attributes. Administrators can use this feature to view all attributes of a specific asset type or manually add new asset attributes.

From the menu, select Asset Management → Asset Category Management to open the Asset Category Management window.

• The left pane displays all assets in a tree structure, showing the category hierarchy.
• The right pane displays the attribute list for the selected asset.

• Attributes in black font are category attributes.
• Attributes in blue font are instance attributes.

Attribute Types

There are five types of attributes, each represented by a different icon:

Custom Attributes

In addition to system-defined attributes for each asset, administrators can manually create custom attributes.

Example: To add a new instance attribute for a CPU, such as Warranty Period:

• In the CPU's attribute list, select Action → New Attribute to open the Asset Attribute Edit dialog.
• Choose Attribute Type: Instance Attribute, enter the attribute name Warranty Period, and set the Value Type to Date.
• Click OK to save.

Custom attributes are marked with an asterisk (*) after the attribute name.

• Custom attributes can be renamed or deleted via Action → Rename or Action → Delete.
• System-defined attributes cannot be renamed or deleted.

Custom Assets

Administrators can also define custom assets to record other enterprise assets for easy viewing and reporting.

Example: If the company has three printers, an administrator can define a custom asset named Printer and add its attribute values.

• Select Action → New Asset and enter the asset name Printer.
• Add instance attributes such as Model, Department, Purchase Date, Price, etc.

For custom assets, administrators must manually enter these attribute values. Values can be added under Asset Management → Other Assets.

13.1.3 Hardware Asset Query

Select Asset Management → Hardware Assets to view all hardware assets of client machines, or to query and analyze specific types of assets as needed.

Viewing Asset Information

By default, the system collects summary information for all client machines' CPU, memory, hard drives, and network cards. To view the hardware assets of a specific computer, select the computer and either right-click → Properties or double-click.

The Asset Information window, by default, displays computer and hardware asset data in a layout similar to File Explorer:

• Left pane: Tree structure showing asset categories.
• Right pane: List view displaying attribute details.

You can also view other asset categories by selecting View → All Category Information or View → Software Category Information.

Within asset instance attributes, there is a default attribute "Summary", which provides a summary of the specific asset instance and is also used as the name displayed in the asset category tree. Among all category attributes, there is a default attribute "Overview", which aggregates summaries across all instances.

Query Assets

Administrators can set one or more query conditions to filter and view the desired results. Click the Query icon "" in the upper-right corner of the asset result list to open the query condition settings dialog.

After setting query conditions, you can add attributes to the result list by selecting the asset attributes you want to display.

After configuring query conditions and the result list, you can save the current settings for future use, set them as default, or delete unnecessary query settings.

Editing Custom Attribute Values

Using the previously mentioned custom attribute "CPU – Warranty Period" as an example:

• Set the query condition: CPU – Warranty Period = Not Exists.
• Configure the result list to include: Computer – Overview, CPU – Summary, CPU – Warranty Period.
• The query results will show the CPU – Warranty Period* column as empty.
• Select a row, click on the CPU – Warranty Period* cell, which becomes editable. Enter the attribute value, which will be saved to the database.
• You can continue adding values for other rows in the same way.

13.1.4 Hardware Asset Changes

Hardware Asset Changes records all changes to hardware assets on client machines, including additions, deletions, and modifications. To view hardware asset change records, select Asset Changes → Hardware Asset Changes from the menu.

Viewing Asset Change Details

Hardware asset change records include the following information:

Querying Hardware Asset Changes

Select File → New Query to open the query panel for hardware assets. Administrators can set various query conditions to filter and view specific change records:

13.1.5 Software Asset Query

Select Asset Management → Software Assets to switch to the software asset query. By default, the system queries computers and their operating systems. Administrators can set additional query conditions to retrieve the desired results.

The software asset query functions similarly to the hardware asset query. Please refer to the Hardware Asset Query section for detailed instructions.

13.1.6 Software Asset Changes

Software Asset Changes records all changes to software on client machines, including additions, deletions, and modifications. To view software asset change records, select Asset Management → Software Asset Changes from the menu.

The content of software asset change records is similar to hardware asset changes. Query conditions include:

13.1.7 Other Assets

After administrators define asset categories and attributes in Asset Category Management, they need to add attribute values in Asset Management → Other Assets.

Adding Custom Assets

Using the previously defined "Printer" as an example:

• Select File → New Query to open the query condition dialog. Leave the query condition blank.
• Configure the result list to include: Printer – Model, Printer – Department, Printer – Purchase Date, Printer – Price, which will display all printer attributes.
• Click the Add icon ""in the upper-right corner of the query result list to enter attribute values for the first printer. Repeat the process to add records for the second and third printers.
• The printer attribute records are saved for future queries.

Querying Custom Assets

After saving attribute values for custom assets, you can also create query conditions. Select File → New Query and set the conditions, for example: Printer – Price ≥ 1000.Configure the result list to include: Printer – Model, Printer – Department, Printer – Purchase Date, Printer – Price—— showing only printers with a price equal to or greater than 1000.