5.9 Document Print Logs
Document print logs record printing activities on client machines for later review. Access these logs via Logs → Document Print.
Log Attributes:
| Attribute |
Description |
| Printer Type |
Local, shared, network, or virtual printer. |
| Print Record (Image) |
Indicates if an image-format print record exists; blank if none. |
| Print Record (Text) |
Indicates if a text-format print record exists; blank if none. |
| Print Task |
Core content of the print log, usually includes the document name. |
| Printer Name |
Name of the printer used. |
| Printer Host |
Name of the computer hosting the printer; for network printers, the IP address. |
| Paper Size |
Paper size selected during printing. |
| Paper Orientation |
Orientation chosen during printing. |
| Page Count |
Number of pages in the printed document. |
| Page Count (Image) |
Number of pages recorded in image format if enabled; otherwise 0. |
| Page Count (Text) |
Number of pages recorded in text format if enabled; otherwise 0. |
| Window Title |
Title of the window from which the print was executed. |
| Application |
Name of the application used for printing. |
Viewing and Saving Print Records
Print control policies can be configured to record the content of printed documents. When a client prints a document subject to these policies, its content is logged. Print logs allow you to view or save this content.
Image Format Records
For print logs with image-format records, a paperclip icon "
" is used as an indicator. For example, image-format records from a shared printer are also marked with the "
".
Double-click a log entry or right-click and select "Properties" to view its details. On the right side of the computer column, there is a Copy button, which allows you to either View Print Record or Save Print Record.
Click the Copy button and select View Print Record to open the print viewer. You can zoom in, zoom out, and pan the content. For multi-page print jobs, you can navigate through the pages and save images as JPG files.
Click the Copy button and select Save Print Record to save the print content to a chosen folder. The content is saved as images, with each page stored as a separate JPG file. For multi-page print jobs, multiple image files will be saved. Batch export is also supported: use the right-click menu Export to export selected or all records, or Export Logs and Backup Files to export both the logs and backup documents simultaneously.
Text Format Records
When a print log is selected, the text format of that print job is displayed below. If no text format exists for the selected log, the message "No text print records for this task" will appear.
Document Print Log Query Options:
| Query Condition |
Description |
| Time Range |
Standard query filter. |
| Printer Type |
Defaults to all. You can select a specific type to filter by local, shared, network, or virtual printers. |
| Printer |
Filter by printer name to analyze printing activity for a specific printer. |
| Computer |
Refers to the computer hosting the printer. For a local printer, it is the client machine; for a shared printer, it is the remote host, typically shown as an IP address. |
| Task Name |
Filter by print task name; supports partial matches. |
| Page Count |
Filter by the number of pages to help identify potential printer misuse. |
| Application |
Filter by the application used to print the document. |
| Window Title |
Filter by the window title at the time of printing. |
| Has Print Records |
By default, all logs are shown. Selecting this option filters only logs that have recorded print content. |
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