29.4 Cloud Document Backup Scan Tool
Cloud Document Backup Server. Each client can have multiple scan tasks, executed in the order they were created.
Administrators with "Function Permission – Cloud Document Backup Server – Scan Task Management" can log in to the console, go to "Tools – Cloud Document Backup Scan Tasks", and configure full-disk scan backup tasks.
Note:
- Mac and Linux clients do not currently support Cloud Document Backup scan tasks.
29.4.1 Scan Task Settings
Steps to set up a Cloud Document Backup scan task:
- Click the add button
in the top right to open the task creation dialog.
- On the "General" tab, configure the general settings.
- Switch to the "Advanced" tab to configure advanced settings.
- After completing the settings, click "OK" to successfully create the Cloud Document Backup scan task.
General Settings Instructions:
| Setting Option |
Description |
| Task Name |
The name of the current task. The system auto-fills a default value, which can be modified. |
| Select Target |
Select target computers. |
| Scan Path |
Configures the specific path(s) to scan. Defaults to all hard drives. Supports local paths, network paths, and mapped drives. Multiple paths should be separated by commas or semicolons.
- Specific Paths: Define exact drive letters (e.g., C:\;D:\) to scan only those specific drives.
- Fixed Identifiers: Use the following keywords to scan specific types of drives:
- _local: Scans all local fixed drives.
- _portable: Scans removable devices (e.g., USB flash drives, secure USBs, encrypted disks, external HDDs). Does not support encrypted workspaces, mobile phones, or optical drives.
- _map: Scans all locally mapped network drives.
|
| Included Files |
Files within this scope will be scanned and backed up. Select from predefined file types. Click the  button to manually enter paths, supporting wildcards (e.g., *.doc, C:\*, D:\test\*.txt). |
| Excluded Files |
Files within this scope will be excluded from scanning and backup. Select from predefined file types. Click the button to manually enter paths. Wildcards are supported (e.g., *.doc, C:\*, D:\test\*.txt). |
Note:
- For included and excluded files, the priority rule is: Exclusion rules override inclusion rules.
Advanced Settings Description:
| Setting |
Description |
| Performance Settings |
Configure task performance during execution. |
| Scan Speed – Task Priority |
Scanning is faster but may impact system performance. Recommended for non-working hours. |
| System Performance Priority |
Scanning is slower to reduce resource consumption and maintain system performance. Recommended for working hours. |
| Scan Only When Idle |
Scanning and encryption occur only when the client is idle; no scanning or encryption at other times. Idle means the console shows the client status as "Running (Idle)." |
| Scan Time Period |
Set the start time for scanning and encrypting. Use the dropdown to select a time category as defined in Time Type Management. |
| Backup Bandwidth |
Limits the bandwidth used when uploading backup files. |
| File Size |
Only files within this size range will be scanned and backed up. |
Note:
- 1. A scan backup task cannot be created if the file list or selected client objects are empty.
- 2. Once a full-disk scan backup task is created, its settings cannot be modified. Ensure all settings are correct before creating the task.
29.4.2 View Task Information / Task Logs
After a full-disk scan backup task is created, it is divided into multiple tasks and distributed to each client. A single client may have multiple scan backup tasks, which are executed in the order they were created.
View Task Information
In the upper view of the Cloud Document Backup Scan Task interface, you can see the basic information of the decomposed tasks.
| Field |
Description |
| Task Name |
The name of the full-disk scan backup task. |
| Computer |
The client computer name. |
| Computer Group |
The name of the group the client belongs to. |
| User |
The last logged-in user on the client machine. |
| User Group |
The group of the last logged-in user on the client machine. |
| Associated User |
The associated user on the client machine. |
| Computer Status |
The running status of the client machine. |
| Start Time |
The start time when the client begins this full-disk task. |
| End Time |
The end time when the client completes this full-disk task. |
| Task Status |
The current status of the full-disk scan backup task on the client:
- After creation, if there is no preceding task, status is "Starting"; once initialization is complete, it becomes "Started."
- If a preceding task is running, subsequent tasks remain "Starting" until they become the current task, then status changes to "Started."
- During execution, if the task is disabled, status changes to "Paused"; re-enabling the task changes status back to "Started."
- During start or pause operations, status shows "Starting" / "Pausing Soon."
- After the scan task completes, status is "Completed."
|
| File Count |
Total number of files scanned in this client task. |
| File Size |
Total size of files scanned in this client task. |
| Progress |
Completion progress of this scan backup task on the client, automatically updated. |
Select a task, and in the "Task Information" tab in the lower view of the Cloud Document Backup Scan interface, you can view detailed information for that client task, including all settings configured when the task was created.
View Task Logs
In the Cloud Document Backup Scan interface, select a task and go to the "Task Logs" tab in the lower view to see the logs of that client's task execution. Use the refresh button on the toolbar to update the logs.
| Field |
Description |
| Time |
The time when this log entry was generated. |
| Task Name |
The name of the currently executing task. |
| Content |
Includes the current task status, progress, execution results, and other details. |
29.4.3 Other Task Operations
Disable / Enable Task
By default, a client's scan task is enabled after creation. In the Cloud Document Backup Scan interface, select one or more tasks and click the disable button 
or choose "Disable Scan Task" from the right-click menu to pause the selected tasks.
Select one or more disabled tasks, click the enable button 
or choose "Enable Scan Task" from the right-click menu to start the selected tasks.
Delete Task
Select one or more tasks, click the delete button 
or choose "Delete Scan Task" from the right-click menu to remove the selected tasks.
Query Task
Click the query button 
to open the selection dialog. Choose the specified computer or computer group and click "OK". The task list will then display only tasks matching the query criteria for targeted viewing.
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