How to Use Secure Outbound Document in Windows Encrypted Client - AnySecura Manual
This guide will show you how to securely share files from your desktop using the AnySecura Windows Encrypted Client. You'll learn to easily select files and folders for outbound, whether they are encrypted or not, directly from your right-click menu.
You can then confidently control who receives the document and set detailed permissions, like print limits or expiration dates, ensuring your information stays protected even after it leaves your computer.
Clients with direct outbound file permission can generate outbound documents using the right-click menu or the scan tool.
Generate Outbound Files Steps:
- 1. Select the file to be outbound, right-click, and choose Generate Outbound Files from the context menu.
- 2. In the Create Outbound Document window, the added file information is displayed. To add more files, click the Add File
or Add Folder 
button in the File Information tab. Both encrypted and unencrypted files can be added. - 3. When adding a folder, its subfolders are included automatically, preserving the original directory structure.
- 4. When adding files or folders at any directory level, the current directory is treated as the parent directory. Double-click a folder to view its subdirectory, and click the
or 
to navigate back to the parent - 5. After selecting the target files, switch to the Recipients tab and choose the recipients. Use the search box in the top-right corner to quickly locate specific recipients; the search supports fuzzy matching.
- 6. After selecting the recipients, switch to the Configuration tab to configure the permissions for the outbound document. You can set whether the document allows printing, virtual printing, clipboard copying, screenshots, modifications, limit the number of opens, set a maximum number of opens, define start and end validity times, enable automatic deletion, synchronize with standard time, require a password to view, add a watermark, allow filtering of specific file types, and automatically hide validity, open count, or modification restrictions.
For configuration, click the
icon to choose from existing client outbound configuration templates. Custom settings can be saved as a new client outbound configuration template by clicking the 
icon. - 7. After completing all selections, click Create, choose the outbound format and save location, and then click OK to complete the configuration.
Note:
- 1. Watermark activation and content are configured by the administrator in the console under Document Security Management -> Encryption Settings -> Window Watermark -> Export Watermark. Clients can view but cannot modify these settings during export or export request.
- 2.If filtered file types are selected in the configuration, when viewing the outbound document and performing a Save As operation: Saving as a filtered file type produces a plaintext file. Saving as a non-filtered file type produces an encrypted file.
- 3. The Auto Delete option can only be enabled if a validity period or maximum open count is set. When enabled, the outbound document will be automatically deleted upon next opening once it exceeds the validity period or reaches the maximum open count.
Client Outbound Configuration Template Management
Clients can create and manage templates for frequently used outbound configurations.
When performing a direct outbound or outbound request, click the Template 
icon in the Outbound Settings tab to open the Client Outbound Configuration Template Management interface.
The management process is the same as for console outbound configuration templates.
Note:
- 1. Each client can only use and manage the outbound templates it created; templates from other clients are not visible. However, templates exported from other clients can be imported.
- 2. If a client’s selected Frequent Outbound Template conflicts with the export configuration policy issued by the console, the console’s policy takes precedence.