Find & Lock Your Sensitive Data: Auto-Tagging & Smart Control

• Jan. 19, 2025
• AnySecura Team

As enterprises accelerate digital transformation, the number of documents stored on endpoints continues to grow, distributed across employees’ devices. These documents often contain critical business information and trade secrets. In the face of large volumes of data, quickly identifying sensitive content and applying targeted protection has become a top priority for enterprise data security management.

AnySecura’s sensitive content inspection technology, combined with a document tag and security level framework, enables organizations to automatically scan endpoint files, identify sensitive information, and assign appropriate tags and security levels. Based on these attributes, corresponding security controls can be applied efficiently, forming an integrated data protection process—from identification and classification to enforcement—while significantly improving endpoint document security management.

Intelligent Inspection: Multi-Dimensional Detection Without Gaps

AnySecura provides advanced content inspection capabilities that identify sensitive text within documents, effectively preventing attempts to evade controls through content obfuscation. Based on predefined sensitivity rules, the system performs real-time detection and control during document storage, copying, and transmission. Once a sensitive document is detected, protection actions are triggered immediately, ensuring sensitive data remains under control throughout its entire lifecycle.

Encryption Protection: Automated Response for Stronger Defense

For sensitive documents that have not yet been encrypted, AnySecura can automatically or manually initiate encryption to prevent unauthorized access. For documents that are already encrypted, the system supports dynamic adjustment of their security levels during full-disk scans, enabling flexible and accurate policy alignment.During document creation, editing, and copying, encryption controls prevent sensitive information from being transferred into unmanaged files. When sensitive documents are downloaded from servers or shared platforms, they can be automatically encrypted and watermarked, delivering comprehensive protection across all usage scenarios.

Tag and Security Level Management: Automated Tagging for Precise, Differentiated Control

During full-disk scans using sensitive content inspection, AnySecura automatically assigns document tags and security levels to files containing sensitive information. Security policies are directly linked to tags and security levels, enabling differentiated controls such as outbound restrictions, watermarking, and local encryption. This tag-driven approach allows organizations to manage documents in a clear, structured, and highly controllable manner.

Outbound Control: Prevent Data Leakage

When documents with assigned tags and security levels are shared via cloud storage, removable media, email, instant messaging tools, or web uploads, AnySecura enforces corresponding controls based on their classification. These measures include auditing, backup, alerts, warnings, screen recording, or blocking, effectively preventing sensitive information from leaving the organization.

Local Encryption: Secure Documents at the Destination

Documents containing specified tags or security levels can be protected with local encryption, ensuring that external distribution requires proper approval. The system also records application information at the time documents are generated or saved, helping identify document origins and further strengthening security assurance.

Watermarking: Reinforce Data Protection Awareness

AnySecura supports automatically adding security level watermarks or custom watermark information to document headers. Clear and visible watermarks remind users of document sensitivity, encouraging responsible handling and reducing the risk of accidental data leakage.

Audit Logs: Full Traceability of Document Activity

All operations involving documents with tags or security levels are recorded in detailed audit logs. Administrators can search by document ID, tag, or security level to trace document movement and review changes to classification attributes, providing strong evidence for security audits and incident investigations.

Key Advantages

Significantly Improved Management Efficiency

High automation in tag assignment greatly reduces manual classification efforts, allowing organizations to focus more resources on core business operations.

Accurate and Effective Risk Control

Sensitive document exfiltration can be detected and blocked in real time, reducing the likelihood of insider data leakage incidents.

High Scalability and Strong Integration

AnySecura integrates seamlessly with endpoint security solutions, enhancing control precision and enabling a smarter, more comprehensive security ecosystem that evolves with business needs.

As data continues to increase in value and security threats grow more sophisticated, AnySecura leverages sensitive content inspection in combination with document tags and security levels to help enterprises quickly identify critical assets across endpoints and gain clear visibility into where confidential information resides. By precisely aligning tags and security levels with protection policies, AnySecura delivers a flexible and efficient data protection framework that safeguards core data assets with intelligent, end-to-end security.