Lock the Paper Fortress: AnySecura AI Watermark & Backup Strike
Printers play a crucial role in daily work by accurately converting electronic documents into paper files. However, with the continuous expansion of enterprise business and the rapid acceleration of information flow, the risks hidden in the document printing process are becoming increasingly prominent, which has become a non-negligible issue in the field of information security.
The management mechanism of printers itself has obvious limitations: it cannot record each printing behavior in detail, let alone know the specific content of the printed documents. If enterprises do not effectively control printing permissions, employees can print files containing sensitive information without any obstacles.
When deploying Data Loss Prevention (DLP) solutions on terminals, many enterprises choose to apply AnySecura printing control technology to prevent printing leakage risks. Enterprises can flexibly manage printing behaviors according to their actual conditions, record each printing operation and the content of printed documents in detail, thus effectively preventing information leakage through paper channels and printing waste.
AnySecura Standardizes and Manages Document Printing Permissions
AnySecura can fully control the usage permissions of various printers, including virtual printers, shared printers, local printers, and network printers. It supports setting different printer usage permissions for employees in different positions, avoiding confidential information leakage caused by misoperation or malicious printing.
Moreover, it can even restrict or prohibit the printing permissions of a specific application program to prevent confidential data in important application systems such as ERP and OA from being leaked through printing. For example, the ERP system of a manufacturing enterprise stores a large amount of confidential information such as product design drawings and production process parameters. It can prohibit or only allow specific personnel to print data documents in the system.
If employees have temporary printing needs, they can apply to unlock the printing permissions of a specific physical printer and a specific application program. They can use the permissions after being approved by the administrator; they can also perform corresponding operations after self-registration through the client, which not only ensures information security but also improves work efficiency.
Setting Printing Watermarks, with Optional Hidden Watermarks
Printed paper documents are easily taken away or leaked through photography. AnySecura supports displaying various forms of watermarks on printed paper documents, such as text watermarks, picture watermarks, QR code watermarks, and dot matrix watermarks related to the company logo, company and user information. These watermarks can not only make copyright statements but also retain company marks as evidence.
Some people may worry about watermarks being destroyed. Hidden printing watermarks can reduce the probability of watermarks being discovered and destroyed. When printing a document, several words will be selected according to a certain algorithm, and random mark points will be made under them. Administrators can find the words corresponding to the mark points on the document and enter the marked words and context on the console to query the corresponding printed document records.
If confidential materials are leaked, enterprises can quickly trace the leaker through the watermark information on the paper materials. A law firm once experienced a client information leakage incident. Since the printed client materials were added with dot matrix watermarks containing the lawyer's name, case number, and other information, the leaking employee was finally identified through the watermark information, safeguarding the legitimate rights and interests of the client and the reputation of the law firm.
Backing Up Printing Content and Recording It in Text Form
To ensure the security and traceability of printing content, AnySecura printing control also provides complete printing backup management. It can obtain the image of the printing content and back it up in the form of pictures. At the same time, to improve audit efficiency, it also supports recording the printing content in text form. Combined with the sensitive content control function, it can quickly retrieve and locate the printing content, and quickly identify whether the printed document contains sensitive information. If sensitive information is detected, the printing behavior can be blocked in time.
For example, the security department of an Internet enterprise used this function to monitor the documents printed by employees in real-time. During a printing task, the system detected that an employee tried to print a document containing the company's undisclosed strategic plans, immediately automatically blocked the printing, and notified the administrator for handling, thus avoiding the leakage of the company's core secrets.
Intelligently Starting Screenshots to Record Printing Behaviors
AnySecura printing control can be closely integrated with the screen monitoring function. Administrators can set screen recording strategies for the printing behaviors of some employees. When employees print documents, the system will automatically trigger screen recording and accurately record the screenshots during printing.
If abnormal behaviors are found during audit logs, they can be quickly located in the screen records at that time, providing strong evidence for the investigation. For example, a financial institution found in the audit process through screen records that an employee was printing customer transaction records. With the screen records, the enterprise promptly investigated and handled the employee, effectively preventing the occurrence of information leakage incidents.
Auditing Printing Operations and Content to Prevent Leakage Risks
Auditing printing operations is an important means to prevent leakage risks. AnySecura supports recording detailed information such as the time, user, file name, number of pages, and content of each printing operation. Administrators can quickly audit and discover leakage risks, and quickly trace printing operations when confidential information is leaked.
A multinational enterprise found in an internal audit by reviewing printing records that a department printed a large number of documents involving the company's trade secrets in a short time. After further investigation, it was found that an employee in this department was bribed by a competitor and tried to steal the company's secrets. With detailed printing records as evidence, the enterprise took timely measures and recovered significant losses.
Controlling document printing is an essential key link in the information leakage prevention system. Through the linkage of multiple means such as control, watermarking, and auditing, AnySecura document printing control technology helps enterprises standardize printing behaviors from multiple perspectives, effectively preventing hidden dangers of document printing leakage, making the enterprise's information leakage prevention system more complete and controllable, and providing a solid guarantee for the stable development of enterprises.
